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Repository and Portal to Good Practices and Resources in Grey Literature


GreyGuide offers information professionals, practitioners, and students common ground for good practices and resources in grey literature

Welcome to the GreyGuide, an online forum and repository of good practice and resources in grey literature. The GreyGuide seeks to capture proposed as well as published practices dealing with the supply and demand sides of grey literature. This initiative is undertaken by GreyNet International (content provider) and ISTI-CNR (service provider). The launch of the GreyGuide Repository took place in December 2013 and the acquisition of both proposed and published good practices are underway.

In 2014, the GreyGuide further developed as GreyNet’s web access portal and both GreyNet and ISTI-CNR are involved in the process of migrating web-based content to the GreyGuide. This migration of records and content commenced with the GreySource Index (GSI), the Who is in Grey Literature (BIO), along with the GL16 and GL17 Conference Proposals submitted and accepted for presentation in the International Conference Series on Grey Literature. These collections are now accessible via combined search and browse capability and their metadata as well as full-text content can be harvested online.

GreyGuide Current Collections:

  • Proposed Good Practices
  • Published Good Practices
  • GL16 Conference Proposals
  • GL17 Conference Proposals
  • GSI – GreySource Index
  • BIO – Who is in Grey Literature

Project Background

GreyGuide is a Community Driven Open Resource Project. The initial goal of the project was to develop an open source repository of good practices in the field of grey literature. That which originated in monographic form would now be open and expand to include content from the international grey literature community. Such practices will range from the production and processing of grey literature through to its distribution, uses, and preservation. The repository will contain guidelines such as those in handling theses and dissertations, how to write research reports, metadata required for working papers as well as good practices in the subject areas of agriculture, health, education, energy, environment, et cetera. The purpose of an online repository of good practice in grey literature will provide the many stakeholders in government, academics, business and industry with the benefits of experience, sustained management, and proven results.

The procedure initially applied in this project deals with the design and development of a template that will capture data and information about published as well as proposed good practices within a standard format. While the metadata captured in the template are indeed standardized, their accompanying full-text documents need not be. Furthermore, the template seeks to identify intended users of a good practice, as well as metadata that will facilitate the search and retrieval of records in the repository.

Technical developments related to the design and construction of the repository, its eventual platform as well as its maintenance are other related issues addressed in the project. While there are no direct costs associated with the project, each partner is committed to allocate human and material resources needed to carry out their related tasks.

It is expected that the initial phase in acquiring records for the repository will rely on channels available through the Grey Literature Network Service. Populating the repository will be somewhat time consuming and the first harvest is not expected to produce an abundance of records; however, since the project is long term, it is considered all the more worthwhile. The GreyGuide will provide a unique resource in the field of grey literature that is long awaited and which responds to the information needs of a diverse, international grey literature community.

Project Team

Stefania Biagioni and Carlo Carlesi ISTI-CNR, Italy
Dominic Farace and Jerry Frantzen, GreyNet International, Netherlands
Joachim Schopfel, University of Lille, France
Christiane Stock, Inist-CNRS, France

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